Posts Tagged San Francisco

December 2009 ~ new AAPIP Job Announcements!

AAPIP is hiring!  Follow the links for more detailed information.

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Founded in 1990, Asian Americans/Pacific Islanders in Philanthropy (AAPIP) is a national membership and advocacy organization dedicated to improving Asian American/Pacific Islander (AAPI) communities through philanthropy. AAPIP also seeks to advance traditional philanthropy by making it more inclusive, just, equitable, and accountable. AAPIP members include foundations, staff and trustees of grantmaking organizations, and nonprofit organizations in eight regional chapters in the United States. AAPIP engages AAPI communities and philanthropy to address unmet needs; serves as a resource for and about AAPI communities; supports and facilitates giving by and to AAPI communities; and incubates new ideas and approaches for social justice philanthropy.

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Membership Services Manager, AAPIP, San Francisco

Summary:
Located in the San Francisco national office, the Membership Services Manager is responsible for establishing, implementing, maintaining and evaluating the organizations membership programs to contribute to the organizations mission and goals in accordance with applicable laws and regulations. AAPIP is expanding its membership strategy to encompass a network of members, giving circle volunteers/donors, and nonprofits/grantees; refining program strategies and activities accordingly.

Essential Duties & Responsibilities include the following. Other duties may be assigned.

  • Develop, implement and maintain an effective strategic membership retention and recruitment plan for each membership level to meet membership goals.
  • Analyze and prepare accurate and complete membership data for reporting and strategic implications.
  • Organize effective membership programs including annual membership; meeting/programs and leadership retreat within established timeframes and budget.
  • Effectively develop and support existing chapters and grow new regional chapters in accordance with organization strategy.
  • Effectively develop and implement national and regional programs and projects to meet organization mission and goals.
  • Effectively develop and implement fundraising plan for institutional members to meet established goals.
  • Develop clear, complete and concise recruitment and retention materials.
  • Maintain complete and accurate databases and records including but not limited to integrated donor and membership database, current membership data and records, and current national and chapter email list servers and website pages related to membership.
  • Promptly responds to requests for information about membership and follows up as appropriate including processing membership forms.
  • Effectively coordinates program activities, such as annual membership meetings and events for the national office, chapters, and other funds during all phases of the event from planning to implementation.
  • Provides chapter co-chair support.
  • Write clear, complete and effective grant proposals and reports.
  • Supports the Director, Strategic Communications in planning and implementation of Council on Foundations and AAPIP annual meeting and leadership retreat activities as well as activities for other philanthropic conferences and other affinity groups. With Research Director, develops and submits program proposals for these events.
  • Prepare thorough and well-supported annual budget for assigned area of responsibility and monitor allocation of resources according to budgetary limitations.
  • Identify, develop and implement opportunities for additional or improved services and procedures to ensure program services are delivered in accordance with policy and organization mission and goals and to meet membership and communication needs.
  • Actively participate in the development of organizational goals. Develop, recommend, and administer organization policy and procedures.
  • Ensure compliance with all applicable local, state and federal laws.

Supervisory Responsibilities:

May select and direct the work of consultants and volunteers.

Essential Skills & Qualifications:

  • Thorough knowledge of activities related to membership, development, preferably in a philanthropy or community service organization as evidenced by a minimum of 3 years related experience..
  • Excellent oral and written communication skills and interpersonal skills, including the ability to listen effectively, to select and use appropriate communication methods, and to present ideas and information effectively, both orally and in writing.
  • Demonstrated ability to read, analyze, and interpret professional journals, reports, and legal documents. Ability to respond to routine and non-routine inquiries or issues from members, the media and the general public.
  • Demonstrated ability to solve practical problems and deal with a variety of concrete variables.. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Demonstrated ability to manage multiple projects and priorities to conclusion.
  • Demonstrated ability to effectively resolve problems that balance multiple needs and interests.
  • Demonstrated ability to respond to changing and sometimes ambiguous situations.
  • Demonstrated ability to use sound and accurate judgment.
  • Demonstrated ability to maintain a work pace appropriate to workload.
  • Demonstrated ability for accuracy and thoroughness in completing work.
  • Demonstrated ability to work effectively as part of a team.
  • Demonstrated ability to view every action and decision in terms of organization impact and to understand and anticipate organization needs.
  • Demonstrated ability to obtain desired work results without direct authority in working with consultants, volunteers, etc.
  • Demonstrated ability to complete objectives and projects with periodic review by manager at key milestones.
  • Intermediate proficiency with MS Office applications.

Education/Experience:

Bachelor’s degree (B. A.) from an accredited four-year college or university, preferably in Marketing or related field.
Minimum three years of experience in membership or marketing is required, preferably in a philanthropy or community service organization.

Certificates, Licenses, Registrations: None

Work Environment:
Work environment characteristics are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works primarily in an office environment. Position requires travel up to 20% of time on the job.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position requires extended periods of sitting and working at a computer. Position requires clear vision at 20 inches or less and ability to adjust focus. Position also requires occasional lifting of up to 25 pounds.
To apply & more info, go to > Membership Services Manager, AAPIP, San Francisco

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2010 Meeting and Events Coordinator, AAPIP, San Francisco

Summary:
Located in the San Francisco national office, the 2010 Meeting and Events Coordinator directly reports to the Director, Philanthropic Advocacy and is responsible for coordinating in the: 1) standardizing systems and protocols for all meetings and events 2) end to end management and ownership of all program elements in order to create positive meeting and event experiences that meets meeting or event goals for all stakeholders. This is a one-year staff position with full benefits.

Essential Duties & Responsibilities include the following. Other duties may be assigned:

  • Coordinate the development, implementation and maintenance of systems and protocols for planning meeting and events. Coordinate the preparation and management of work plan aligned with meeting purpose, programmatic considerations/needs, and audience on a proactive and timely basis.
  • Coordinate the development and management of timeline, budget/pro-forma, and group reporting within established requirements.
  • Coordinate the maintenance of financial accountability for programs including adherence to standard terms and conditions of vendor/consultant contract, and billing guidelines.
  • Act as the on-site point person for assigned programs.
  • Provide complete and accurate program feedback to all stakeholders through summary and distribution of program debrief notes.
  • Create and maintain meeting profiles for assigned programs.
  • Coordinate the negotiation and management of vendor contracts related to a particular event, including, air, hotel ensuring best available pricing and timely payment to vendors.
  • Manage supplier partners and internal support areas to ensure quality and timely delivery of services.
  • Coordinate meeting/event related travelEssential Skills and Qualifications:
  • Demonstrated ability to manage and coordinate successful events and meetings as evidenced by a minimum of 2 years experience as a meeting and event planner.
  • Demonstrated ability to ensure that meeting and event activities are planned and implemented consistent with mission, vision and values of the organization.
  • Demonstrated ability to interact effectively with all levels of the organization and with external vendors, suppliers and others.
  • Demonstrated ability to develop and monitor meeting and event budgets.
  • Demonstrated ability to effectively communicate orally and in writing and to represent the organization to internal and external audiences.
  • Demonstrated ability to solve practical problems and deal with a variety of concrete variables.
  • Demonstrated ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Demonstrated ability to manage multiple tasks and priorities to conclusion.
  • Demonstrated ability to effectively resolve problems that balance multiple needs and interests.
  • Demonstrated ability to use sound and accurate judgment.
  • Demonstrated ability to maintain a work pace appropriate to workload.
  • Demonstrated ability to view every action and decision in terms of organization and constituent impact and to understand and anticipate organization and constituent needs.
  • Demonstrated ability to obtain desired work results without direct authority in working with peers, consultants, vendors and others.
  • Demonstrated ability to complete objectives and projects with periodic review by supervisor at key milestones.
  • Intermediate proficiency with MS Office applications.Education/Experience:
  • Bachelors degree from an accredited four-year college or university.
  • Minimum 2 years experience as a meeting and events, preferably in a philanthropic or affinity organization.
    Certificates, Licenses, Registrations: None

    Work Environment:
    Work environment characteristics are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    The employee works primarily in an office environment. Position requires extended periods of sitting and working at a computer. Position also requires travel up to 15% of time on the job.

    Physical Demands:
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position requires extended periods of sitting and working at a computer. Position requires clear vision at 20 inches or less and ability to adjust focus. Position requires occasional lifting of up to 25 pounds.

    To apply & more info, go to >  2010 Meeting and Events Coordinator, AAPIP, San Francisco

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